PRIVACY POLICY

Personal Information Protection Policy

Mazda E&T will appropriately protect the personal information of customers, business partners, employees and other relevant parties in accordance with laws and regulations concerning the protection of personal information and the following basic policy:

1. Mazda E&T will establish internal rules concerning the handling of personal information to be observed by all persons working at Mazda E&T, and will ensure that these rules are implemented and followed.
2. Mazda E&T will establish the post of Personal Information Management Officer and provide education for Mazda E&T employees (including officers, employees, part-time staff and temporary employees) and other relevant parties.
3. Mazda E&T will acquire personal information through appropriate means. When acquiring personal information, Mazda E&T will either personally notify the person concerned of its purpose of use and Mazda E&T’s inquiries desk contact details or disclose that information on our website or by other means where the purpose of use can be easily understood.
4. Only those persons authorized to handle personal information at Mazda E&T will use such personal information within the scope of the purpose of use conveyed to the individual concerned or publicly disclosed, and will do so within the required scope of handling.
5. When providing personal information to a third party, Mazda E&T will take necessary legal measures including obtaining the consent of any individual whose personal information is concerned.
6. If Mazda E&T outsources business involving personal information, Mazda E&T will take necessary legal measures including selecting an appropriate outsourcee and undertaking appropriate required supervision of the business.
7. Upon receiving a request for disclosure, correction, cessation of use or deletion of personal information in its possession, Mazda E&T will respond appropriately in accordance with laws and regulations after confirming that the request was from the individual concerned.
8. Mazda E&T will take reasonable security measures for the prevention of unauthorized access, loss, damage, tampering, and leaking, etc., of personal information, and will endeavor to make continuous improvements.

Mazda Engineering & Technology Co., LTD.
Hajime Seikaku, Representative Director and President

Acquisition and Use of Personal Information

When acquiring personal information, Mazda E&T will publicly disclose or give notice of the purpose of its use, and will acquire the information through appropriate means. Furthermore, Mazda E&T will use the personal information it acquires only when necessary to achieve the following purpose of use.

Purpose of Use

1. To provide information and to respond to inquiries and requests about products, services and corporate activities, etc.
2. To undertake product planning, development, promotions, sales and service activities, quality improvement and recall measures.
3. To conduct questionnaire surveys necessary for product planning, development, and consideration of measures for improving customer satisfaction.
4. To manage various events, community activities, social activities, and campaigns, and to conduct various communications and dispatch products necessary for these.
5. To fulfill obligations to shareholders under the Companies Act, comply with various laws and regulations, provide convenience to shareholders, or implement various measures for building relationships with shareholders.
6. To contact, negotiate with, fulfill or request the fulfillment of contracts with business partners, or to implement various measures for building relationships with business partners.
7. To undertake employment screening and related procedures, and to respond to inquiries and requests.
8. To perform work entrusted to Mazda E&T.
9. To achieve the purpose of use permitted under the Act on the Protection of Personal Information and other laws and regulations, and
10. To achieve the purpose of use specified at the time of acquisition of personal information, or the purpose of use agreed on by the person concerned subsequent to the acquisition of that person’s personal information.

* Personal information Mazda E&T acquires includes audio, image and video information.
* Personal information that Mazda E&T acquires may be information Mazda E&T acquires directly, or information Mazda E&T acquires indirectly from its affiliates or business partners.

Third Party Provision

1. When disclosure is required to protect the life, person or property of an individual, and obtaining consent of the person concerned is difficult.
2. When disclosure of personal information is required by law.
3. When disclosure is otherwise required by law.

Joint Use of Personal Information

Mazda E&T may jointly use personal data within the scope necessary to achieve the purpose of use specified in “Acquisition and Use of Personal Information.”

1. Jointly used personal data

Information about attributes (address, phone number, email address, name, date of birth, place of employment, etc.)
Information concerning services and products used (usage status of dealers, vehicle registration certificate information, etc.)
Other (details of various inquiries, requests, consultation, etc.)

2. Scope of joint users

Mazda E&T’s affiliate companies

3. Purpose of joint use

Purpose of use stated in “Acquisition and Use of Personal Information”

4. Party responsible for managing jointly used personal data

Mazda Engineering & Technology Co., LTD.

Procedures for Disclosure, etc.

If you or your agent wishes to make a request for notification of the purpose of use, disclosure, correction, cessation of use, etc., of your personal data retained by Mazda E&T, please contact or have your agent contact the following inquiries desk concerning procedures (including necessary documents, fees).

Inquiries Desk

1. Inquiries Concerning the Handling of Personal Information

   Please contact our call center below for inquiries regarding Mazda E&T’s handling of personal information. Contact the point of contact below.

   2-1-26, Niho, Minami-ku, Hiroshima City, Hiroshima Prefecture 734-0026
   Mazda Engineering & Technology Co., LTD.
   General Affairs and CSR Group, General Affairs Department
   TEL. (+81)82-283-3435
   Business hours: 9:00 – 17:00 on weekdays, except for Saturdays, Sundays and national holidays

2. For inquiries concerning personal information provided to a Mazda dealership, please contact the personal information consultation desk of the dealership concerned.

Information we ask you to provide when using our website

We may ask you to provide personal information when you use our website. We will manage any personal information you provide at that time in accordance with this “Handling of Personal Information.” The personal information you provide includes not only the personal information you yourself input but also tracking information and cookies which are collected when you use our website.

Use of Cookies

Our website uses cookies to enhance user convenience, improve and enhance the quality of our website, and deliver information such as Mazda E&T ads. Cookies are a mechanism for storing data on the history of usage and input content sent and received between a browser and server as files on a user’s computer when that user uses web pages and you can refuse to receive cookies by using your browser’s settings. Cookies themselves do not contain information such as name, address, or telephone number but may be able to identify an individual when the information they contain is combined with other personal information. Even in such cases, Mazda E&T will not provide any personal information to a third party without the prior consent of the person concerned.

Other

1. We reserve the right to review and revise as appropriate the content of the “Handling of Personal Information,” and will inform you of any and all changes we make.
2. Please note that the handling of personal information of persons who access this site from a country other than Japan will be in accordance with laws of Japan.
3. Please also note that our website may have links to other websites. We recommend that you check the privacy statements concerning the handling of personal information on those websites.

Date of Revision
June 29, 2023